Headquartered in Brisbane, WestSide Corporation is an oil and gas production company operating in Australia and New Zealand. The Australian operation produces Coal Seam Gas, while the NZ operation produces conventional oil and gas.
The organization’s focus is on growing production and reserves, and improving drilling and connection efficiencies in its strategically located acreage, in a safe and environmentally responsible manner.
For WestSide, maintaining control of engineering drawings and documents is critical for many reasons, not the least of which relate to operational efficiency and safety.
According to Rob Trout, WestSide’s Digital Transformation Leader, “we understand that our engineering drawings are essential for our operation as well as the documentation that supports those drawings. The drawings are essential obviously for the purchasing of equipment and cost control.”
“They have all the construction details, what we want to build. They help us complete building facilities, switching them on, making them work and making them work safely. So we need that documentation to be available in the hands of the people who are operating in the hazardous industry, which we actually are running,” he said.
WestSide prides itself on running a very safe operation, and stays within the design limits of its operation.
“The design limits are written into our design documentation - so the guys in the field need to know those limits. There are lots of controls in place so that they can't exceed them, but it helps understand and operate within those limits. It also helps us design changes to those existing networks, which we are doing all the time,” said Rob Trout.
“Almost every day, we are designing changes to our network. I've certainly never worked in an industry, in my experience, which is going through so much change with their existing asset, the same existing asset - every day, every week, every month, we're adding to that. We're adding new wells to our operations so we can keep developing our assets there.”
Digitizing documents became a top priority
WestSide became increasingly aware that its key documents and engineering drawings were stored in multiple locations across its own and contractor organizations, in various drives and databases.
“Some of those documents came from other companies. They came in all sorts of formats and with numbering systems, but we did not know what we had until we put them into RedEye,” said Rob Trout.
“The other challenges we faced were because we're a small company, we didn’t have our own in-house engineering design team - we don't design our work. We leave that to the experts in the design companies. What they produce for us is external to our business. So we have to somehow get that into our business, and manage and control the information they produce.”
To rectify the challenges and costs associated with having some 220,000 documents, engineering drawings, 3D models and other media not in a centralized, digitized format, WestSide chose RedEye DMS to create a single source of truth.
The oil and gas producer ran two separate projects, each taking six months to complete. The project for New Zealand assets began in January 2019. The project for Australian assets was completed in June 2020.
WestSide now uses RedEye to manage some 53,000 critical artifacts including as-built drawings, documents, photos and videos, with more than 200 users accessing the system.
“We really have digitally transformed our engineering process. We now have a single source of truth now that we can trust, and we can trust the information in there. We have accurate, up to date drawings which are available to everyone. And now, we certainly achieve more efficient design processes, which help change the way people work.” said Rob Trout.